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Is the conference taking place in-person?

Yes, EASPD is excited to announce its first in-person, international conference in 2 years. The conference will take place at the Thon EU Hotel, Rue de la Loi 75, 1040 Bruxelles.

The safety of our guests is paramount to EASPD and the event will take place in line with Belgium COVID-19 safely guidelines.

Do I have to provide a COVID-19 pass before entering? 

Yes, all participants, for each session of the conference (including the gala dinner and 25th Anniversay Party) will have to provide either:

  • A vaccination certificate which proves that you have been fully vaccinated for more than 2 weeks;
  • A recovery certificate of less than 6 months;
  • A negative PCR test taken maximum 72 hours prior to the event;

People will be expected to wear masks inside the conference venue when moving around.

How much is the conference participation fee?

To enable the conference to be as accessible to as many people as possible the following conference participation fees apply: 

€400 for non-members coming from high GDP countries

€300 for EASPD members coming from high GDP countries

€150 for non-members coming from low GDP countries*

€100 for EASPD members coming from low GDP countries*

*Lower GDP countries**:

Albania, Armenia, Belarus, Bosnia and Herzegovina, Bulgaria, Croatia, Estonia, Georgia, Greece, Hungary, Kosovo***, Latvia, Lithuania, North Macedonia, Moldova, Montenegro, Poland, Portugal, Romania, Russia, Serbia, Slovakia, Turkey and Ukraine.

**Countries with a GDP up to 85 according to Eurostat. For non-EU countries, the data is extracted from the World Bank.

*** This designation is without prejudice to positions on status, and is in line with UNSCR 1244/1999 and the ICJ Opinion on the Kosovo declaration of independence


What is included in the conference participation fee?

The conference fee will include access to the activities within the conference programme, including the panel and workshop sessions, technology fair and hackathon; lunches and refreshments on 13th-14th October as well as an invitation to the pre-conference ENTELIS+ event and networking drinks on 12th October, the Conference Gala Dinner on 13th October and EASPD’s 25th Anniversary Party, hosted on the evening of 14th October.


If I am unable to attend the event due to COVID-19 am I entitled to a refund of the conference partipation fee?

Yes, if you are unable to attend the event because you:

  • test positive for COVID-19;
  • are required to quarantine as you have been in close contact with someone with COVID-19;
  • are unable to travel to Brussels due to COVID-19 related travel restrictions;

You will be entitled to a full refund of your conference participation fee. Please note that EASPD cannot refund any other travel related costs and recommend that you check the cancellation policies of your travel and accommodation providers before booking. EASPD cannot offer a refund for conference participation fee for a reason unrelated to COVID-19.

In the event that you require a refund please contact Dimitri Papakoch at


What other activities are taking place alongside the conference?

EASPD is excited to offer its conference participants a full conference programme. Alongside our traditional conference programme of panels and workshops we will also be hosting a Technology fair with the newest technologies used in modern service provision; a hackathon; a Gala Dinner, hosted in the European Parliament, on the evening of 13th October as well as EASPD’s 25th Anniversary Party, hosted on the evening of 14th October.

EASPD members are also invited to a number of EASPD governance activities including our Member Fora meetings (13th October and 15th October) and the General Assembly (15th October). EASPD Board members are invited to the Board meeting (14th October).

 Can I register for one day or is it compulsory to register for both the days?

 No. Every participant has to register for both the days, regardless of which workshops you wish to attend.

 If I want to attend only one workshop, do I have to pay the full fees?

Yes. It is a two-day event and you will have to pay the whole fees, regardless of how many workshops you attend.

Can I purchase tickets on arrival at the conference?

No. the tickets have to be purchased beforehand. Therefore, you should buy your ticket by 17.09.2021.

Will EASPD bear the hotel room costs of particpants?

No. If needed, all participants will have to arrange for their own hotel rooms.

Can external guests participate?

Yes, this event is a celebration and is open to all.